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Registration and Reregistration

The administrative registrations/reregistrations will open from september 3, 2018.

But you can begin your procedure on ADUM now.

A new framework of rules has been published on May 25th, 2016. You must register for 2018/2019, even if you defend your thesis before December 22nd, 2018.

Watch out, the new order Decree brings several changes. Now you have to fill a new document the "Doctoral training agreement". 

This "agreement " will be pre-filled with information from ADUM but must be printed and signed by the concerned people.

How to register?

For all registration and re-registration for the year 2018-2019 it will be necessary to sign up via ADUM, the national platform. Please access ADUM via this link at University Paris Saclay. 

ADUM is available in English (though there are still a few sections that have not been translated, so best of luck) and you need to fill out all the requested information, even if it is not obligatory (without *). If your registration is not complete, we will not be able to sign your "Autorisation d'inscription" until you complete the forms correctly.

Important for all registering a 4th time or more:
If you will defend your thesis between September 1st and December 22nd, you must re-register but you will not need to pay the registration fees, except a contribution which is not fixed yet. You will fill out a document at the administration excusing you from paying the fee. For this, you need the signed document "Désignation des rapporteurs".

If you defend your thesis afterJanuary 2, you require the additional "Formulaire de demande de dérogation portant sur la durée de la thèse" that needs to be filled out carefully and in detail by you and your supervisor, giving all the requested information.


The information that you fill in on the ADUM platform, if it is filled out correctly, supplies the details we need for your progress report  that will permit us to authoriser your re-registration. We will need to see the following information: 

- In the tab  "Administrative attachment":

for "Scientific Direction" you should choose 5 if your PhD speciality is "Biology" and 10 if your PhD speciality is "Sciences Agronomiques"                            Your supervisor should tell you to which CNU Section she or he belongs. It will be between 64 and 68.

- In the tab "Thesis progress": You do not need to fill in anything for "The thesis sponsor"

- In the tab "Individual training contract" please follow this link to get information 

  • section "MODE OF THE SUPERVISION...": briefly list the experiments you have carried out and a summary of the results obtained
  • section "INDIVIDUAL TRAINING PLAN": please list the training courses you would like to take 

- In the tab "Competencies and portfolio" please do not forget to fill in all relevant information, for example:

  • if you have acquired new technical or transverse skills during the thesis.
  • If you have carried out an internship in another lab, participated in a congress or workshop please enter the details under the section "PROFESSIONAL EXPERIENCES OR INTERNSHIPS" 
  • If you carried out a "mission doctorale" in addition to your research, please indicate this under "Did you teach?"

- In the tab "Thesis follow-up members" you will fill out the information on the members of your thesis committee. This information is mandatory    for the 3rd registrations and more.

IMPORTANT INFORMATION: The “Check Liste” that you can find by clicking “Liste des pieces à fournir” in ADUM asks for a number of things that we do not require.  
We require only the following, for you to upload in a single .PDF in the section "Documents to be attached", together with your photo:  

 For first time registrations: 

  • A photocopy of your diploma or an attestation of having obtained a French or European Masters Degree 
  • For non-European diplomas: a detailed CV, grade transcripts with a list of courses taken and a copy of the last diploma obtained 
 For all, including the first year’s: 
  •  A copy (scan) of your national identity card or passport (and residence permit for non-European citizens) 
  • Your last student card 
  • Proof of financial support for your thesis (doctoral contract, other work contract, fellowship…): First years financed on a doctoral contract have no contract as yet. This is not a problem. The administration knows that you are financed.
  • In the case of a Cotutelle with joint degree programme: the cotutelle agreement and proof of registration in the other University if you have already registered there 

 Afterwards when you have finalised your procedure (only after having uploaded your pdf) and clicked "Transmission des données pour acceptation" you can print out the necessary administrative documents.  
For all of you, please print:

  • the “Autorisation d’inscription en doctorat”
  • the "Dérogation" (only for 4th year's and more)
  • the page with the signatures of the “Charte du doctorat” (only for the 1st year's)
  • the doctoral training agreement
  • the" fiche Apogée" (for the 1st year's, and also for the others if their situation has changed)

The director(s) of the doctoral school should sign these papers last, so please do not come until you have all the other signatures. Please make an appointment with the director <> or the vice director <> to make sure they are there. 
  We will scan the "Autorisation inscription and the page of "Charte du doctorat" with all the signatures.

After getting one of their signatures you will go to the administrative services for doctoral studies in building 301 of the Orsay Campus. There they will help you complete the administrative registration, for which you will need the documents listed, a means of payment (credit card or cheque) and, for the 1st registration only,  the page of the "Charte du doctorat" with the signatures.